FAQ Agents

What is the difference between a Full-time agent and an Occasional agent?
Full-time agents are those in your core support team who will log into your helpdesk every day. Please navigate to Admin -> Team -> Agents -> Click...
Tue, 18 Jun, 2024 at 4:40 PM
How to make a full-time agent into an occasional agent?
An agent role would change as time progresses while working on your Helpdesk. You sometimes would have the necessity to change a concerned agent from full t...
Tue, 18 Jun, 2024 at 4:45 PM
Are occasional agents charged if they are not logged into the support portal ?
Occasional agents are required on the portal to follow a certain process or be notified of a few issues. These updates or email notifications would come int...
Tue, 18 Jun, 2024 at 4:47 PM
What is the cost of a day pass and how do I buy it ?
If your portal has occasional agents who would log in according to the necessity and workflow involved, they would need a day pass. A day pass allows them t...
Tue, 18 Jun, 2024 at 4:48 PM
Can an occasional agent access the API without logging in ?
The API key for an agent - full time or occasional is available in the profile settings which can be accessed by clicking on the profile icon that gives you...
Tue, 18 Jun, 2024 at 4:50 PM
How to add an agent or user to the helpdesk?
Agents are the persons who handle tickets and work with customer problems. An agent's functionality depends on the expertise, the level of support the a...
Tue, 18 Jun, 2024 at 4:50 PM
Issue when adding a new agent. 'Email address already exists. View User'
 If you are getting an error Email has already been taken View User, then click on View User which would redirect you to the contact's profile. This ind...
Tue, 18 Jun, 2024 at 4:52 PM
How do you create occasional agents?
If you have members in your team who would not be accessing your Freshdesk Account on a daily basis, but only a few days in a month, you could add them as O...
Tue, 18 Jun, 2024 at 4:55 PM
How to change an Agent's Name?
As an Organization Administrator, you can change other agents’ names by following the steps below, Navigate to the bottom left corner of your Freshdesk a...
Tue, 18 Jun, 2024 at 5:03 PM
How to set up agent signature?
As an admin, if you want to have a common signature for all ticket replies, click on Admin > Workflows > Email notifications > Templates > Agent...
Tue, 18 Jun, 2024 at 5:04 PM