Possible Questions:

How many agents can an admin add?


Admins can add as many agents as they need to their FreshDesk account based on the purchased user licenses.


If the account is in the Free plan they could only have 10 agents.


Agents can be added as Full-time/Occasional agents. Full-time agents will occupy an agent seat but Occasional agents will consume day passes for their login.


Steps to add agents:-


  1. Navigate to Admin from the menu. Under Team, click on Agents.
  2. Click on the New Agent option in the top bar. 
  3. Under the Agent Type field, you can choose the type of agent you wish to add. In this case, consider that you want to add a Support Agent.

  4. Next, you can select,

    1. Full-time agent for which you have to purchase an agent seat or

    2. An Occasional agent for which you must purchase a day pass for temporary log-in purposes.

  5. Enter the Agent details as given below,

    1. Specify the email address of the agent under Email (required field)

    2. Once you enter the email address, Freshdesk will check if this is an existing user on your account. 

  6. If the email address is unique and not associated with a contact,

    1. Freshdesk allows you to enter the personal details of the agent like Name, Phone number, Mobile number, and Job Title.

    2. Click on the "Upload Photo" option if you choose to add a profile picture for the agent.

    3. If you're on the Garden/Growth plan or above, you can set specific Language for agents. The agents will see the support portal in the chosen language.

    4. If you are on the Estate/Pro or Forest/Enterprise plans, you can set a specific Time zone (that takes effect on SLA policies) for each agent on your Freshdesk.

    5. Enter the Signature of the agent if required.

  7. If the email address is already associated with a contact,
    1. Freshdesk displays a banner "Email has already been taken."Click on View User in the banner to go to the Contact Profile page.
    2. Click on the "Convert to agent" option.
    3. Choose whether the agent should be full-time or occasional, and click on Convert to create an agent from the contact profile.
    4. Now, navigate to Admin > Team > Agents and click on Edit next to the name of this agent.
    5. Enter the Signature of the agent if required.

  8. Choose the agent's Scope among the three options available.

    1. Global - Agents can view and work on all the tickets in the helpdesk.

    2. Groups - Agents can view and work only on the tickets assigned to the groups the agent is part of.

    3. Restricted - Agents can view and work only on their assigned tickets.

  9.  Choose the required Groups to which the agent should belong.

  10. Under the Support Channels option, (available in Estate/Pro Omnichannel or Forest/Enterprise Omnichannel) you can enable "Phone" and "Chat" options in Freshdesk and create an agent in Freshcaller and Freshchat, respectively. 

  11. Select the Role for the agent. You can choose between the default roles of Account Administrator, Administrator, Supervisor, or Agent, or any other custom role created in your Freshdesk account.

  12. Click on Create Agent.


Once you successfully create the agent in Freshdesk, they will receive an activation email. The agent can then click on the link in the activation email to log in and set the password for their Freshdesk account.



Are there any restrictions on adding agents? - You can add as many agents to your Freshdesk account based on your purchased user licences. - Admins can add only 10 agents to their accounts on the Free and Trial Plans.